Child Protection Consulting Group (Jeugdbeschermingstafel) West-Brabant Oost (WBO) (Kr8 Collective)

Role and working procedures of the Child Protection Consulting Group WBO (Kr-8 Collective)  

When the Youth Act (Jeugdwet) came into force in 2015, municipalities were given legal responsibilities in respect of young people. One of these responsibilities is to submit a Request for Investigation to the Child Protection Board (Raad voor Kinderbescherming) should the need arise. The Youth Act also stipulates that municipalities and the Child Protection Board lay down agreements about their cooperation in a cooperation protocol. In the youth welfare region West Brabant Oost (municipalities Altena, Breda, Drimmelen, Geertruidenberg and Oosterhout), that cooperation comprises a child protection consulting group.

The Child Protection Consulting Group WBO (Kr8 Collective) is a joint venture of the youth region WBO. There are sometimes serious concerns about the development and/or safety of one or more children within a family. In this case, the employees of the aforementioned municipalities, a Youth and Family Centre (Centrum voor Jeugd en Gezin), a Social District Team (Sociaal Wijkteam), Veilig Thuis (the Safe at Home Foundation) or a Certified Body (Gecertificeerde Instelling), can report any concerns to the Child Protection Consulting Group. The Child Protection Consulting Group discusses and decides whether an investigation by the Child Protection Board is necessary. 

Who participates in the meetings of the Child Protection Consulting Group?

• an independent chairperson 
• an employee of the Child Protection Board
• an employee of Child Protection Brabant (Jeugdbescherming Brabant)
• a minute-taker 

Various relevant parties can also participate, such as: the person(s) submitting the case; the parents or foster parents, the grandparents (where relevant), the (youth) support workers and/or the school attendance officer. Prior to the discussion, children who are older than 12 years of age have a short interview with the independent chairperson and the employee of the Child Protection Board. 

2 possible decisions/outcomes from the meeting:

1. Yes, the Child Protection Board commences an investigation.
2. No, the Child Protection Board doesn't start an investigation (as yet); the case is adjourned for a certain period - generally three months. At the end of this period, the person who submitted the case will provide feedback to the Child Protection Consulting Group on the current situation and what developments have arisen. The Child Protection Consulting Group then closes the file, or decides that an investigation by the Child Protection Board is necessary.

The decision is reached at the end of the meeting, so that the outcome of the meeting is clear to all participants at the same time. 

What is the purpose of the processing of personal data?

The Child Protection Consulting Group WBO (Kr8 Collective) has the following purposes for processing personal data: 

• To collect information about a family when it is suspected that measures are needed to ensure the safety and/or healthy development of one or more young people.
• To establish a common picture of the case to be discussed by the Child Protection Consulting Group.
• To decide whether an investigation by the Child Protection Board is necessary.
• To monitor the outcomes of the discussions.

Whose personal data does the Child Protection Consulting Group (Kr8 Collective) use and which personal data are these? 

The following personal data can be processed:

• Of young people: name, date of birth and place of birth, gender, address including town/city, actual place of residence, telephone number and/or email address, citizen service number; details of a school or place of work, composition of the family.
• Of the parents: name, date of birth and place of birth, gender, address including town/city, actual place of residence, telephone number and/or email address, citizen service number, custody, composition of the family. 
• Of other relevant parties (e.g. kinship foster parents/foster parents): name, date of birth and place of birth, nationality, gender, address including town/city, actual place of residence, telephone number and/or email address, citizen service number.
• Of the person who submitted the Request for Investigation: organisation, name, email address and telephone number.
• Of the municipality's process manager: municipality, name, email address and telephone number.
• Of the relevant support workers: organisation, name, email address and telephone number.

What are the grounds for the use of personal data?The grounds for the processing that takes place within the Child Protection Consulting Group

(Kr8 Collective) is a general interest task, as the municipality has been given the statutory task of being able to execute a Request for Investigation. The Child Protection Consulting Group puts into practice the board responsibility as defined in article 2.4, section 1 of the Youth Act: 'As soon as the board reaches the conclusion that a measure relating to the custody of a minor residing within its municipality should be considered, the board submits a Request for Investigation to the Child Protection Board'.

Relevant sections of the law

• article 6, section 1, under e, GDPR (AVG)
• article 2.4 section 1, Youth Act
• article 3.1, first, fifth and sixth sections of the Youth Act

Who receives the personal data? 

The data are shared within the Child Protection Consulting Group WBO (chairperson, employee of the Child Protection Board, employee of Child Protection Brabant and the minute-taker). The Child Protection Consulting Group WBO shares the data with:

• The Child Protection Board (child welfare investigator), if the Child Protection Consulting Group decides that an investigation by the Child Protection Board is required. The Child Protection Board then receives the Request for Investigation and the Decision and the agreements reached (summary report of the meeting).
• Following the meeting, parents with custody and person(s) submitting the case 
• receive the Decision document and agreements reached.
• Veilig Thuis for the administrative processing of the Request for Investigation through the digital hub 'CORV' (collective command routing facility).

For how long are personal data saved?

The Child Protection Consulting Group WBO (Kr8 Collective) shall not retain personal data for any longer than strictly necessary for the purposes described above. The personal data are deleted 1 year after the file has been closed.

Joint venture

The Child Protection Consulting Group WBO (Kr-8 Collective) is a joint venture between the councils of Altena, Breda, Drimmelen, Geertruidenberg and Oosterhout and the Child Protection Board. The parties have joint processing responsibility for the processing that takes place within the Child Protection Consulting Group.